We would like to express our deepest gratitude for your patience and understanding during this incredibly unusual time. Your feedback and support have been instrumental while we navigate the nuances of implementing a completely new way to deliver the curriculum. The technology team has been working vigorously to support the entire Graland community. To better meet the needs of our community we expanded the help desk hours to 8:15 a.m. to 3 p.m.
Please know it is our top priority to do everything we can to provide a safe and productive environment for our students. Not only is our own technology staff well versed on the technologies we are using (and the problems they bring), they also are in close contact with the Association of Colorado Independent Schools (ACIS) school technologists and the National Association of Independent Schools (NAIS) resources. We are connected with local and national experts who have their fingers on the pulse of this ever-changing environment. Oftentimes we hear about issues with teaching technologies even before they are in the news.
Zoom Security and Privacy
As you know, Graland is currently using the Zoom platform to conduct class meetings and synchronous learning opportunities. We are aware of recent reports in the media detailing issues with security, privacy and the infamous “Zoombombing.” Here are some updates:
Passwords are now required for all Zoom meetings. Any previously scheduled meeting will require a new link to access the meeting. New links will automatically contain the password so students will not have to enter it. If a student is asked for a password to enter a meeting, they should contact their teacher.
The most effective and simple way to keep Zoom safe is for students to not share any Zoom meeting passwords or links with anyone other than a classmate.
We are consulting with Zoom and other schools and adhering to FBI recommendations in an effort to secure Zoom against “Zoombombing” and other privacy issues. Private meetings, managing screen-sharing and other strategies have been implemented to prevent nefarious activity.
Zoom has patched many of the security issues that have been found in the past few weeks and has been very responsive to any new vulnerabilities that are discovered.
Thus far Zoom has been diligent at responding to concerns and we feel that they have addressed or are working to address issues in a timely fashion. However, we are always looking at alternatives and assessing the situation on a regular basis.
Modifications to the Student/Parent Handbook to Incorporate Remote Learning
To accommodate the uses of technology in support of remote learning, the parent/student handbook has been updated with the following:
Classes conducted through remote learning programs may be recorded by the School for educational purposes and may be shared with other students, families or employees of the School. Elements of these recordings may be used by the School to be shared with grandparents, prospective families and other Graland constituents. As a result, your child’s image, likeness, or voice may be recorded while he or she is participating in remote learning. Parents/guardians are deemed to have consented to the School’s recording of remote learning activities following receipt of this policy unless they specifically opt out, in writing, to the Head of School, and in such circumstances, the School reserves the right to exclude students from remote learning activities after consent is withdrawn.
Online interactions with a student or students during remote learning activities may not be recorded or disseminated in any manner by anyone other than a representative of the School without permission in writing from the Head of School or other school official authorized by the Head to grant permission. Failure to comply with this restriction may result in disciplinary action of the student regardless of who made the recording, including but not limited to removal from the School.
The entire technology acceptable use policy can be found in the Student/Parent Handbook
under Graland Agreements (p. 6-19).
As a reminder, the help desk can be reached at firstname.lastname@example.org
for non-urgent help, or if you have an urgent issue, via phone at 303-336-3733. The help desk is now open from 8:15 a.m. until 3 p.m., Monday through Friday.
Sincerely, David Taylor
, Director of Technology Infrastructure